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VOLUNTEER AT JUNGLE PARTY

 

Thank you for your interest in volunteering for Woodland Park Zoo’s Jungle Party. Volunteer opportunity registration will begin on May 6.  Position descriptions are available below.  If you have questions regarding Jungle Party production volunteering, please contact Victoria Adams at 206-548-2561 or Victoria.Adams@Zoo.org.

 

 

VOLUNTEER REGISTRATION

  

 

Why Are Volunteers the Backbone of Jungle Party?


The first Jungle Party was organized by a small group of Junior League volunteers 41 years ago, and the event raised more than $1,500 for zoo operations. Today, more than 300 volunteers generously donate over 3,700 hours to Jungle Party. Volunteers comprise Jungle Party’s Executive Committee, Auction Procurement Team and Operation Crews. The wide range of duties include fundraising, strategic planning, auction item procurement, production/auction support, and administrative assistance.

 

 

General Information


What is Jungle Party?

Jungle Party is Woodland Park Zoo’s annual fundraising event and auction. Proceeds help support animal care, conservation and education programs at the Zoo.


Date & Location

Friday, July 14, 2017 at Woodland Park Zoo's North Meadow. Please enter and exit via the South Entrance.


Volunteer Training

Jungle Party Volunteer training will be held on Thursday, June 29, 2017 at 6:00 p.m. at Woodland Park Zoo’s Education Center - South Gate. Learn your position, meet your Team Captain and interact with your team members! This is mandatory; even if you are a returning volunteer, you must attend this training to volunteer the night of Jungle Party.


Volunteer Parking

On July 14, 2017, volunteers may park and enter via the Hippo Lot/South Gate Entrance at the intersection of North 50th Street & Fremont Ave North after 3 p.m. The North and West Gate parking lots will be CLOSED for volunteer parking on the day of Jungle Party.


Volunteer Check-In/Check-Out

Please arrive at the zoo 30-minutes before your job assignment is scheduled to begin, unless otherwise instructed. Proceed to check-in at Volunteer Central, located in Zoomazium. Your belongings may be stored there, but please leave valuable items at home, for this is not a secure area. Upon completion of your volunteer assignment, please checkout at Volunteer Central.


Volunteer Dress Code & T-Shirt

Volunteers receive a complimentary t-shirt, which is to be worn at the event. Please do not alter your t-shit until after the event. Volunteer t-shirts are handed out at Volunteer Training on Thursday, June 29, 2017. Please request your t-shirt size on the Volunteer Registration Form. Volunteers are asked to wear the Jungle Party Volunteer t-shirt, black or khaki bottoms and very comfortable shoes.


Volunteer Dinner

Volunteers receive one dinner ticket, which is redeemable for the volunteer meal provided at the Zoomazium. Unlimited water and non-alcoholic beverages will also be available at this location throughout the event. Please note that alcohol bars, latte cart and patron food are for guests only.


Volunteer Conduct

Jungle Party volunteers must refrain from drinking alcohol, smoking, and eating the guests’ food while volunteering at Jungle Party. This will be strictly enforced, and breaking these rules will jeopardize one’s ability to participate in future Jungle Party events.


Volunteer Qualifications:

We ask that all volunteers be able to attend the Jungle Party volunteer training on Thursday, June 29, 2017, and fulfill their volunteer position commitment on Friday, July 14th. Jungle Party volunteers must also be able to interact professionally with and provide excellent customer service to Jungle Party guests, staff, and fellow volunteers. Please be extremely reliable and dependable and able to work cooperatively as a part of a team. The willingness and ability to follow directions is a requirement as well.  With a large event like Jungle Party, it is also important that volunteers are flexible and willing to adapt to changes as needed.


PRODUCTION OPPORTUNITIES

 

Bank POSITION FILLED 
Be a member of the cashier team and greet guests, gather invoices, stamp receipts and file, run receipts and reports, and fulfill other duties as assigned by your Team Captain.
Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 6:30 p.m. to end of evening on Friday, July 14, 2017
  • Must be able to sit for long periods of time


Hospitality & Raffle POSITION FILLED

Assist with answering guest questions, providing customer service at the information booths, monitoring restrooms for supplies, handling lost items (lost & found), and assisting with handing out posters at the conclusion of the event.

In teams of two, volunteers will also promote and sell the Ben Bridge Giveaway during the reception and Live Auction. Volunteers will use iPads to collect payment for the raffle and will give each purchaser a bracelet to wear. This role requires ability to learn and be comfortable with technology (particularly iPhone and iPod technology).

**Volunteers must be willing to learn Jungle Party facts because guests will inevitably ask them questions while performing this job. Sample questions are…Where are the Live Auction bid cards located? What time does Bank open for checkout? When does the Super Silent Auction close? Can someone assist us with our auction items to the car? Who is the caterer? Are peanuts in the menu? All of this information will be provided at volunteer training.

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 4:15 p.m. till approximately 9pm (or end of the event) on Friday, July 14, 2017
  • Must be able to sit for long periods of time and be comfortable walking long distances


Item Safekeeping & Pickup

Very Active Position - As the auctions close, volunteers package, box and transport auction items into the Item Safekeeping & Pickup area and organize them by bidder number. As guests present Item Safekeeping & Pickup with a receipt, volunteers retrieve their auction items.

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 6:30 p.m. till approximately 11:15 p.m. (end of the event) on Friday, July 14, 2017 (Please allow additional time to eat your meal prior to 6:15 p.m.)
  • Must be comfortable standing and walking for very long periods of time, as well as loading heavy items (up to 25lbs.)


Live Auction Runner POSITION FILLED 

Runner retrieves Live Auction bid sheet from the Live Auction Recorder and takes it to the winning bidder for his/her signature. At the same time, the runner delivers a gift to the winning bidder and returns the signed bid sheet back to the Live Auction Recorder. At the direction of the Live Auction Recorder, the Runner delivers signed bid sheets to Bank every 5-10 minutes during the Live Auction.

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 6:00 p.m. till approximately 11:00 p.m. (or end of the event) on Friday, July 14, 2017
  • Must be comfortable walking for a long period of time and spending a lot of time on your feet


Live Auction Spotter POSITION FILLED 

Spotters help the auctioneer locate guests bidding on Live Auction items. They do so by quickly pointing a flashlight at the auctioneer from the bidder’s position. When the auction item has been successfully bid on, a Spotter does the same from the winning bidder’s position, which helps the Live Auction Runner locate him/her. Spotter must stay put by the winning bidder until the Runner arrives to his/her location.

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 6:00 p.m. till approximately 11:00 p.m. (or end of the event) on Friday, July 14, 2017
  • Must be comfortable standing in one spot for extended periods of time


Merchandise Sales POSITION FILLED 

Volunteers will promote and sell auction merchandise during the reception and Live Auction. Volunteers will use iPads to collect payment. This role requires ability to learn and be comfortable with technology (particularly iPhone and iPod technology).

**Volunteers must be willing to learn Jungle Party facts because guests will inevitably ask them questions while performing this job. Sample questions are…Where are the Live Auction bid cards located? What time does Bank open for checkout? When does the Super Silent Auction close? Can someone assist us with our auction items to the car? Who is the caterer? Are peanuts in the menu? All of this information will be provided at volunteer training.

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 4:00 p.m. till approximately 9:00 p.m. (or end of the event) Friday, July 14, 2017
  • Must be comfortable walking and standing for long periods of time


Registration POSITION FILLED

The night prior to Jungle Party, volunteers assemble the bid card packets for dinner tables. During the event, volunteers work with WPZ staff to welcome and check-in Jungle Party guests, process new ticket purchases, confirm guest contact information for existing reservations, and handout bidder bracelets, answer guest questions, and deliver guest change forms to Bank.

Time Commitment:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 6:00 - 9:00 p.m. on Thursday, July 13, 2017
  • 3:30 - 8:30 p.m. Friday, July 14, 2017
  • Must be able to do repetitive movements for long periods of time, as well as sit for long periods of time


Silent Auction Mobile Bidding Team

Roam the North Meadow and assist guests with the use of the Greater Giving app on their phones (special training on this technology will be provided). Must be prepared to answer questions about auction items using an iPad and answer other general questions about the event. This role requires ability to learn and be comfortable with technology (particularly iPhone and iPod technology).

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 3:30 – 8:00 p.m. on Friday, July 14, 2017
  • Must be able to be on your feet for long periods of time


Wine Toss & Other Meadow Games POSITION FILLED

This role requires ability to learn and be comfortable with technology (particularly iPhone and iPod technology). This team also roams near the Wine Toss, and the other featured games, and helps explain to guests how the “games” work.

Time Commitment & Physical Ability:

  • 6:00 – 7:30 p.m. on Thursday, June 29, 2017
  • 3:30 – 7:30 p.m. on Friday, July 14, 2017
  • Must be able to be on your feet for long periods of time

 

VOLUNTEER REGISTRATION